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How to Convert PST to CSV on Mac without Outlook?

Ritu Roy | how to mac os PST software technology | 5 minutes read | Modified on: 06-03-2025
how to convert pst to csv on mac

Microsoft Outlook PST files include important email messages, contacts, calendar events, and other important data items. These files are widely used in Windows systems, but on a Mac, it can be a bit more complicated when you need to access or convert your PST data into a more accessible format, such as CSV (Comma Separated Values). CSV is a universally accepted format that can be used by a variety of applications, including email clients, spreadsheets, and databases.

In this technical blog, we’ll walk through the steps on how to convert PST files to CSV on Mac, focusing on using both built-in tools and third-party software MacArmy PST Converter for Mac.

Why Convert PST to CSV?

There are several reasons you may want to convert a PST file to CSV format:

  1. Email Management: Exporting emails to CSV allows you to easily transfer them to another email client.
  2. Backup and Archiving: You may need to archive your Outlook data for long-term storage in a standard, easily accessible format.
  3. Data Migration: Migrating to other platforms or systems may require data in CSV format.
  4. Analysis & Reporting: CSV files can be opened in Excel or Google Sheets for analyzing email contents, contacts, and more.

Method 1: Convert PST to CSV Using Outlook for Mac

Microsoft Outlook for Mac allows you to manually export your data into CSV format. Here’s how you can do it:

Step 1: Import the PST File into Outlook for Mac

  1. Open Microsoft Outlook on your Mac.
  2. From the File menu, select Import.
  3. Choose Import from another program or file.
  4. Select Outlook for Windows Data File (.pst) and click Continue.
  5. Browse to the location of your PST file and select it.
  6. Choose which items to import (e.g., emails, contacts, calendar).
  7. Click Finish to complete the import.

Step 2: Export Emails or Contacts to CSV

Once the PST file is successfully imported into Outlook for Mac, you can export the data you need.

Export Emails to CSV

Unfortunately, Outlook for Mac doesn’t natively allow exporting emails to CSV directly, but you can export contact data.

Export Contacts to CSV

  1. Open Outlook for Mac and navigate to the Contacts section.
  2. Select the contacts you wish to export (or select all).
  3. From the File menu, choose Export.
  4. Select Export Contacts to a CSV File.
  5. Choose the location to save the file and click Save.
  6. Outlook will generate a CSV file containing your contact details, such as names, email addresses, phone numbers, and more.

Export Calendar to CSV

While Outlook for Mac doesn’t provide an easy way to export calendars to CSV, you can use third-party software (as explained below) for that purpose.

Method 2: Use Third-Party Software for PST to CSV Converter for Mac

MacArmy PST to CSV Converter is a specialized tool to help Mac users convert Outlook PST files into CSV format. The application allows users to export all the data stored in a PST file such as emails, contacts, calendars, and tasks into a CSV format, making it easier to work with, backup, or migrate the data. The software is specifically built to address the need for PST to CSV conversion on macOS.

Also, Read –

Upload PST File to Office 365

Migrate Outlook Emails to Thunderbird on Mac

Saving Outlook Emails as PDF

Easy Steps to Convert PST to MBOX on Mac

Import PST Files to Google Workspace

Key Features of MacArmy PST to CSV Converter

  • The tool provides an intuitive interface for converting PST files into CSV format.
  • Users can select and convert multiple PST files to CSV in one go.
  • You can choose which folder or data (emails, contacts, calendars, etc.) you want to export to CSV.
  • The converter preserves the structure of the original data and ensures no data loss during conversion.
  • The software also ensures that any email attachments are handled during the conversion process.
  • The software is capable of working with PST files directly without needing to configure or integrate with an Outlook installation.
  • Works on macOS versions including macOS 10.8 and later, ensuring compatibility with modern systems.

Software’s Working Guide to Export Outlook PST File to CSV on MacBook

Download the MacArmy PST to CSV Converter for Mac. Once the download is complete, open the file and follow the on-screen instructions to install the software on your Mac.

  1. Click on Add Files and Add Folders options to load PST Files for conversion process.
  2. Once the PST file is added, the software will display the structure of the file and Click the Next button.
  3. Select CSV as the desired format from the list available Saving Options.
  4. Choose the destination folder where you want to save the resulting CSV file.
  5. Once everything is set up, click the Export button to begin the conversion process.
  6. After the conversion process is complete, the software will notify you of the successful conversion.

FAQs About Converting PST to CSV on Mac

Q1. How long does it take to convert a PST file to CSV?

A: The conversion time depends on the size of the PST file and the amount of data it contains. Smaller PST files will convert relatively quickly, while larger files with more data may take longer. However, MacArmy is optimized to perform the conversion efficiently.

Q2. Can I convert multiple PST files to CSV at once?

A: Yes, MacArmy Mac PST to CSV Converter supports batch conversion, which allows you to convert multiple PST files to CSV in one go. This feature saves time and is helpful when managing large volumes of data.

Q3. Is the conversion process easy to follow for a non-technical user?

A: Yes, MacArmy Outlook to CSV Converter has a user-friendly interface, making the conversion process simple, even for non-technical users. The steps are clearly outlined, and the software provides easy drag-and-drop features, ensuring that anyone can use it without technical knowledge.

Q4. Do I need Microsoft Outlook installed to convert PST to CSV on Mac?

A: No, you do not need Microsoft Outlook installed on your Mac to convert a PST file to CSV.

 Conclusion

The blog outlines the proper method for converting PST to CSV on Mac. We’ve given you the two finest techniques. The manual method is the first and requires that you have an Outlook application installed on your computer. The second approach, which functions even if you don’t have an Outlook program installed on your computer, is the most suitable and safe of all.